What does the new public transparency act mean for the business?
The proposed act requires all medium and large enterprises to introduce and apply effective internal anti-corruption procedures. The planned effective date of the new regulations is 1 March 2018.
Public consultations are under way regarding the draft act on public transparency developed by the Intelligence Service Coordinator, Mariusz Kamiński. The proposed act requires all medium and large enterprises, i.e., all enterprises employing at least 50 persons or whose trade volume exceeds EUR 10 million, to introduce and apply effective internal anti-corruption procedures.
The planned effective date of the new regulations is 1 March 2018.
From the point of view of your business activity, the proposed changes mean that it will be necessary to:
Non-compliance with the obligation to introduce and apply internal anti-corruption procedures will involve a risk of a CBA inspection, a financial penalty of up to PLN 10 million and a 5-year ban on seeking public procurement contracts. The initiation of a CBA inspection and penalties provided for in the Act will also involve reputational risk.
Penalties will be imposed by way of decisions of the President of the Competition and Consumers Protection Office (UOKIK) issued at the request of the Head of CBA if a CBA inspection conducted at an enterprise demonstrates that internal anti-corruption procedures were not applied or were ineffective or illusory. For a CBA inspection to be conducted, it will be sufficient that charges of a corruption crime are raised against a person acting in the name or on behalf of that undertaking – regardless of the final outcome of the criminal proceedings.
It will be very important to introduce effective anti-corruption policies – a prompt reaction to irregularities may protect an undertaking from liability under the Act. The draft act provides that the Head of CBA may decide not to demand penalties if proceedings concerning a given corruptive action were already initiated based on an earlier notification by the undertaking.
The draft Act provides for public prosecution’s protection for whistleblowers reporting a suspicion of a crime of corruption perpetrated by their employer or business partner to law enforcement agencies. For businesses this means a serious reputational risk even if information reported by a whistleblower proves to be untrue.
The status of a whistleblower is to be granted by a public prosecutor with the consent of the person concerned. A condition for granting protection will be reporting credible information on suspected crime such as corruption, bribery, influence peddling, fraud, material value invoice fraud, money laundering and inaccurate documentation.
The whistleblower status will be available, among others, to an employee, a collaborator under a mandate agreement or another civil law agreement, an undertaking that has a contractual relationship with the entity whose activities are reported.
The public prosecutor will inform the employer or the entity whom reported information concerns of granting a whistleblower status.
The whistleblower status involves special protection for the person such as:
- for a period of one year from the termination or completion of criminal proceedings initiated against the perpetrator by a final and non-appealable decision;
- without the public prosecutor’s consent expressed at the request of the whistleblower’s employer or business partner.
From 25 May 2018 the General Data Protection Regulation (GDPR) applies in Poland and other European Union countries. We would therefore like to give you several details on the subject of how DZP processes personal data.
The administrator of the personal data is Domański Zakrzewski Palinka Sp.k. (“DZP”; address: Rondo ONZ 1, 00-124 Warszawa). Data are processed for contact purposes and to impart information on changes to provisions and authority practices and on other issues, including events concerning day-to-day legal, economic and cultural issues, inter alia, by sending DZP newsletters. The above is carried out on the basis of legitimate interests, i.e. in accordance with art. 6(1)(f) of the GDPR. Data can also be processed where necessary for the conclusion or performance of a contract and for compliance with a legal obligation to which DZP is subject, i.e. pursuant to art. 6(1)(b) and (c) of the GDPR. Data can be transferred to entities with whose help DZP achieves the indicated aims, including entities maintaining IT infrastructure. Giving data is voluntary and in contractual relations is a requirement for concluding and performing a contract. It is possible to object to data processing, request access to, rectification and erasure of personal data or restriction of processing and data portability. Data are kept until an objection is made, and in contractual relations – throughout the term of the contract and thereafter for a period specified in provisions on archiving and limitations period for claims. Anyone has the right to file a complaint with the President of the Personal Data Protection Office. Questions concerning privacy at DZP can be sent to DZP’s Data Protection Inspector, Macieja Maciejewskiego, at: firstname.lastname@example.org.
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